StaffID turns the Microsoft Teams app your people already carry into a complete frontline hub – company news, chat and walkie talkie, shifts, rosters and leave, time and attendance, task publishing and multi-lingual training. No IT team needed to run it, and it scales from a single site to a national operation.
So no one can see what's really happening across your sites – until something goes wrong.
The rota is a spreadsheet someone prints on Friday. Tasks live on a clipboard. Training certificates are in a drawer. The handover happens on personal WhatsApp, and the only proof a job got done is that nobody complained.
Something slips – a shift's missed, a task's skipped, a message doesn't land – and you're piecing it together afterwards from memory, paper and a dozen group chats. By the time you have the answer, the moment has passed.
Your people don't need another app to ignore. They'll use what's already on their phone – so that's where StaffID puts the whole shift.
frontline and shift workers never sit at a desk or open a work laptop on a normal day
still runs the rota, the checklist and the sign-off across most multi-site operations
lost every week piecing together who did what, and where, from paper and messages
Don't hand your team another app. Use the one they already have.
Delivered through the Microsoft Teams app most of your people already use. Nothing new to download, learn or remember.
Build rotas, task lists and forms once, then assign them to the right teams at each site. Multi-site is the default, not an add-on.
Clock in by NFC or GPS, see today's shift, pick up tasks, message colleagues and finish their training – all from the phone in their pocket.
See who's clocked in, what's been done and what's still open across every site – and pull the records whenever you, an auditor or a client asks.
The tools your frontline actually uses, all in one place – turn on the ones you need.
A home screen for your organisation – announcements, updates and the links your people need, so everyone sees the same message at every site.
One-to-one and group messaging with files and voice notes, and instant translation into each person's own language. Pin the chats that matter so they stay at the top.
Hold to speak, let go to listen – a two-way radio on the phone, anywhere there's signal. Miss one? Play it back, so nothing's lost between handovers.
Everyone sees when they're working, picks up open shifts and swaps with colleagues – no more paper rotas on a wall or last-minute texts going round.
Plan and publish the schedule across teams and sites from one place. Changes reach the right people instantly, and the rota always matches who's actually working.
Staff request time off in a tap and managers approve on the go. Everyone can see what's booked, so cover is planned in advance instead of discovered on the day.
Tap a tag at site or check in by location – attendance is captured the moment a shift starts and ends, then flows straight into timesheets. No paper, no guesswork.
Send tasks to a whole team or one person, one-off or recurring, with photos and checklists where you need them. See what's done and what's still open across every site.
Assign courses and inductions, track who's completed what, and keep certificates in one place – with a multi-lingual LMS that delivers it all in the languages your team actually speak.
Most of our clients are small businesses with no IT department. The same tools also run national, multi-site operations – nothing has to change as you grow.
StaffID comes on a fully managed Microsoft 365 resource tenant we set up and look after for you – no Microsoft 365 of your own, no servers, no IT team required. Your people get the Teams app and StaffID, ready to use, and we keep it running.
The same tools stretch to hundreds of staff across dozens of sites. Larger clients can deploy StaffID into their own Microsoft 365 tenant, with central rota and task publishing across every location – and i-Site integration where end-clients want their own real-time view.
StaffID runs on the same trusted Microsoft cloud the biggest organisations rely on. We can host and look after the whole thing for you, or set it up in your own – either way your people's work stays protected.
Most clients run on a setup we host and look after – nothing of your own to manage. Larger organisations can use their own Microsoft 365 instead, under the controls they already have.
Your team use their own phones, and work stays walled off from their personal photos, messages and apps. It's set up to line up with Cyber Essentials, so personal-device working won't put your certification at risk.
Want a tablet at the door or in the cupboard instead of personal phones? Add managed shared tablets that start straight on a locked-down StaffID screen – nothing else to tap into, nothing to wander off with.
Nothing for you to host, patch or back up. On the managed option we run it all, so even a team with no IT can go live and stay live.
Shifts, attendance and training are kept for you and export to a simple report whenever you, an auditor or a client needs to see them.
StaffID is a CIaaS Limited product, built in the UK for UK frontline teams, with real people you can actually reach.
A 30-minute demo, no pitch deck. We'll walk through the modules, map them to the KPIs in your contracts, and tell you honestly whether StaffID is a fit for your sites.
30 minutes, no pitch deck. We'll walk the modules, map them to your contract KPIs, and tell you honestly whether StaffID fits your sites.
We'll be in touch from a real human within one working day. If it's urgent, email us at info@ciaas.com.